Job vacancy Sales Invoice Clerk

Qualification

• Level III/Diploma or BA degree in Accounting and Finance and related fields of study.

Experience

• 4 years for a diploma and 2 years for a BA Degree.

Required Skills and Attributes:

• Proven experience in a similar role, preferably in a sales or accounting environment.
• Proficiency in accounting software and Microsoft Office suite, particularly Excel.
• Strong attention to detail and accuracy in data entry and record-keeping.
• Excellent organizational and time management skills, with the ability to prioritize tasks effectively.
• Effective communication skills, both verbal and written, with the ability to interact professionally with customers and internal stakeholders.
• Ability to work independently with minimal supervision and as part of a team.

Company Overview:

Ethio-Asian Industries S.C is Ethiopia’s first privately owned manufacturer of personal care products and the only native manufacturer with a nationally recognized brand; Diana Soap. Ethio-Asian Industries SC, formerly known as East Africa Kality Soap and Detergent Factory, is located in the Eastern part of Addis Ababa, Kaliti. It is the first private sector soap and detergent factory established by well-known industrialist and EAHSC chairman Mr. Bizuayehu Tadele to manufacture Laundry soaps, Detergents, and Toilet soaps.

Ethio-Asia made a partnership agreement with Zoscales Partners (ZP) to meet its objective of becoming a strong player within the personal care space by aspiring to the right niche market of the lower and middle-income class of Ethiopia. Given the continued growth and future expansion of EAISC, the following opportunity exists.

Job Purpose

The Sales Invoice Clerk is responsible for accurately generating and managing sales invoices, ensuring timely and precise billing to customers. The Sales Invoice Clerk plays a vital role in maintaining accurate financial records and supporting the smooth operation of the sales department.

Key Responsibilities:

• Generate Sales Invoices: Create and issue sales invoices promptly and accurately based on sales orders, contracts, and other relevant documentation.
• Verify Accuracy: Review sales orders and contracts to ensure accuracy of pricing, quantities, and other relevant details before invoicing.
• Record Transactions: Record sales transactions accurately in the accounting system, ensuring alignment with company policies and procedures.
• Manage Billing Queries: Address and resolve any billing queries or discrepancies from customers in a timely and professional manner.
• Maintain Documentation: Maintain organized records of sales invoices, contracts, and related documents for future reference and auditing purposes.
• Monitor Accounts Receivable: Track and monitor accounts receivable status, follow up on overdue payments, and communicate with customers regarding outstanding balances.
• Coordinate with Sales Team: Collaborate closely with the sales team to ensure accurate invoicing and resolve any issues or discrepancies.
• Assist in Month-End Closing: Support the finance department in month-end closing activities, including reconciling sales accounts and preparing reports as needed.
• Adhere to Policies and Regulations: Ensure compliance with company policies, accounting standards, and legal requirements related to invoicing and billing processes.
• Continuous Improvement: Identify opportunities for process improvements in invoicing and billing procedures to enhance efficiency and accuracy.
• Contribute to team effort by accomplishing related results as needed.