Job vacancy Lead Program Co-Ordinator, Joint Secretariat Support Office (PJSS)

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Bole Medhanialem, Zewdu Bldg 5th Floor Next to Kebe Pastry, Addis Ababa
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WORK AT
African Development Bank
Job Type
Employee
Job Status
Full Time
Announced
02 December, 2022
Job Title

Lead Program Co-Ordinator, Joint Secretariat Support Office (PJSS)

Job Location
Addis Ababa, Ethiopia
Job Presentation

The African Development Bank Group (the Bank) is the premier pan-African development institution promoting economic growth and social progress across the continent. It is composed of 81 member states, including 54 Regional Member Countries (African Countries) and 27 non-regional member countries.

The Bank mobilizes and allocates resources to African countries, individually and collectively, for investment in public and private capital projects and programmes. To ensure greater developmental impacts and accelerate the implementation of its Ten-Year Strategy (2013 – 2022), the Bank’s operational focus has been placed on the High Fives: powering Africa, feeding Africa, industrializing Africa, integrating Africa, and improving the quality of life of Africans.

The Bank is seeking to build a management team to lead the successful implementation of its Ten-Year Strategy and High Fives.

THE COMPLEX:

The Presidency Complex (URPR) comprises the Office of The President of the Bank Group and all corporate offices, departments and other organizational units that are directly subordinate to the Presidency in administrative as well as functional terms. The President, in the capacity of the Chief Executive Officer (CEO) of the Bank Group, is mandated to provide competent strategic management of the Bank Group and all its resources towards the fulfillment of the Bank Group’s purpose of contributing to economic development and social progress of Regional Member Countries.

The Presidency Complex provides day-to-day and medium-term corporate leadership and executive oversight maintains communication with the Bank Group’s Member Countries and supports the Boards of Directors in the conduct of their statutory roles. In addition, the Complex provides legal and regulatory oversight on the conduct of the Bank Group’s business and integrated risk management of Bank Group operations, oversees corporate communication with a range of internal and external stakeholders, promotes integrity, transparency and the highest ethical standards and norms among Bank Group personnel in the conduct of their work, and assures the security of the Bank Group’s personnel, premises and physical assets, information and data in all locations where the Bank Group operates. Furthermore, the PRST Complex is also involved in catalyzing investment from various sources in line with the operational priorities of the Bank Group.

The President directly supervises several departments and units including the Office of the President (PCSC); the Integrity and Anti-Corruption Department (PIAC); the Office of the Auditor General (PAGL); the Group Risk Management Directorate (PGRM); the General Counsel and Legal Services Department (PGCL); the Communication and External Relations Department (PCER); the Staff Integrity and Ethics Office (PETH); Office of the Secretary-General & General Secretariat (PSEG); the Africa Investment Forum (PAIF); the Joint Secretariat Support Office (PJSS) and; the External Representation Office in Asia (PEXT).

THE HIRING DEPARTMENT:

The Joint Secretariat Support Office (PJSS) was established by three pan-African institutions comprising the African Union Commission (AUC), the United Nations Economic Commission for Africa (UNECA), and the African Development Bank Group (AfDB). Its main objective is to promote coordination, collaboration, and leverage synergies between the three institutions.

The work of the Joint Secretariat Support Office has been recently revised to focus on the Bank’s strategic partnership with the AUC to accelerate the mainstreaming, implementation and monitoring of Agenda 2063 and other continental initiatives. As part of this work, the Joint Secretariat Support Office has created five coordination platforms that it co-chairs with various AU departments and commissions in order to ensure alignment of programming and harmonized reporting on Agenda 2063.

In coordination with the Bank’s Regional Integration Coordination Office (RDRI) as well as other departments, the Joint Secretariat Support Office facilitates and leads the Bank’s active participation in all AU Summits. The department showcases the impacts of the Bank’s work and solicits high-level continental and global support for strategic initiatives, programs, and projects that help the continent respond to emerging global challenges.

THE POSITION:

The Lead Programme Coordinator position of the Joint Secretariat Support Office is physically located within Ethiopia Country Office (COETH), Addis Ababa, Ethiopia but the unit reports directly to the President of the Bank as part of the Presidency Complex.

The incumbent provides operational leadership and assists the Director in overseeing the day-to-day running of the Joint Secretariat Support Office, facilitates its interface with the African Union Commission and leverages synergies among the three constituent institutions. Consequently, the incumbent coordinates, monitors and supervises all Bank financed AU programs or projects, to expedite implementation in accordance with the Bank’s procedures, rules, and regulations. The incumbent also leads on the Bank’s and the Joint Secretariat’s knowledge generation and dissemination agenda, particularly as related to the Bank’s Strategy, High 5’s and Africa’s development agenda.

KEY FUNCTIONS:

  • Under the general guidance of the Director of the Joint Secretariat Support Office, the Lead Programme Coordinator will perform the following duties and responsibilities:
  • Facilitating High-Level Dialogue
  • Support the Director to organize High-Level Consultative Meetings between senior management of the Bank, the AUC, including the President and the Chairperson/Deputy Chairperson as well as between the Bank’s Vice Presidents and Commissioners;
  • Support the Director in organizing High-level consultative and bi-lateral meetings between the President of the and the Chairperson of AUC and Bank (the Principals), including preliminary dialogue, prepare the concept note, briefs and facilitate the meeting, reports and prepare joint communique;
  • Facilitate dialogue and advocacy to mainstream the Bank’s initiatives into the AU agenda, as well as reinforce the Bank’s visibility;
  • Facilitate high-level dialogue and consultative meetings between the Bank’s President and the Chairperson/Deputy Chairperson of the AUC as well as between the Bank’s Vice Presidents and AUC Commissioners;
  • Facilitate the participation of the President and Senior Management in all AU Summits, including Mid-Year Coordination Meetings (MYCMs) between the AU, the RECs, and the Regional Mechanisms;
  • Undertake technical engagements and prepare necessary briefs to facilitate the President’s Participation in all AU Summits and Meetings as well as Bank participation in all Major AU Events critical for the Bank’s work;
  • Follow-up and coordinate the implementation of resolutions, directives, and guidelines of the AU Summits, Mid-Year Co-ordination Meetings, and other major events of the AUC
  • Follow-up on key action points or decisions emerging from senior management’s attendance to AU and Mid-Year Coordination Meetings, and ensure follow-up/implementation by relevant Bank Departments and AUC Commissions;
  • Represent the Bank in important meetings of the AU, its Organs, and Specialized Agencies, and effectively articulate the Bank’s interests and contributions to such meetings;
  • Engage in preliminary dialogue to support the development of AU-related projects, programs, and initiatives;
  • Coordinate the preparation of regular briefing notes and reports on joint AU and AfDB initiatives to be shared with the Bank’s senior management;
  • Strengthen ongoing partnerships between the Bank and the AUC and provide advice on strategic and emerging policy issues;
  • Work with the Coalition for Dialogue on Africa (CoDA) Secretariat in identifying and discussing issues of importance to Africa’s development within a global context; and
  • Provide regular updates to the President and Senior Bank management on emerging issues requiring policy discussion and strategic-level attention.

Coordination and Mainstreaming of the High 5s in Agenda 2063

  • Engage in technical dialogue and advocacy with the AUC to mainstream the Bank’s initiatives into the AU agenda, as well as reinforce the Bank’s visibility;
  • Support the operationalization of the existing co-ordination platforms through regular consultative or Technical Working Group (TWG) meetings to ensure alignment of the High 5s to Agenda 2063 and its flagships;
  • Coordinate with key departments of the Bank to ensure effective participation, coordination, and information sharing;
  • Participate in Agenda 2063 Reports Preparation – TWG meeting and 1- Core Drafting Team meetings; contribute to dialogues, providing substantive technical inputs, review indicators to ensure alignment with the High-5s priorities;
  • Support mainstreaming of the Bank`s achievements and results of the High-5s at all levels of the Agenda 2063 Continental Report;
  • Track and report on the implementation of joint programs and initiatives; contribute to strategic dialogue with the AU commissions, and relevant departments, prepare reports or briefs;
  • Work closely with all the departments of the Bank and AUC to ensure Coordination, Alignment and Mainstreaming of the High 5s in Agenda 2063 and its flagships;
  • Build strong working relationships with the relevant departments and divisions of the Bank and AUC;
  • Serve as the Lead of the Secretariat for the Technical Working Group responsible for Agenda 2063 domestic resource mobilization
  • Follow-up on key action points or decisions to be implemented by Bank Departments and AUC Commissions;
  • Prepare regular briefing notes and report on joint initiatives to the Principals.
  • Participate in Agenda 2063 Reports Preparation, TWG meeting and Core Drafting Team meetings;
  • Contribute to dialogues, providing substantive technical inputs, and review indicators to ensure alignment with the High-5s priorities, mainstream achievements and results of the High-5s at all levels of the continental report;
  • Contribute to strategic dialogue with the AU commissions and relevant departments, and prepare reports or briefs.
  • Engage in dialogue and advocacy with the AUC to mainstream the Bank’s various initiatives into the AU agenda, as well as reinforce the Bank’s visibility;
  • Support the operationalization of the existing Joint Secretariat Support Office coordination platforms, through regular consultative or technical working group (TWG) meetings, to ensure alignment of the High 5s with Agenda 2063;
  • Coordinate with key departments of the Bank to ensure effective participation, coordination, and information sharing;
  • Lead and coordinate the Bank’s participation in the preparation of Agenda 2063 progress report meetings; and

Program Support

  • Work closely with the Bank’s Regional Integration Coordination Office (RDRI) to provide strategic support on the implementation of critical AU flagship programs and initiatives such as the AfCFTA, the Program for Infrastructure Development in Africa (PIDA), and the Single African Air Transport Market (SAATM);
  • Participate in selected regional and country team meetings to ensure alignment with AU strategies and programs;
  • Monitor and provide oversight to all AUC Bank financed on-going and pipe-line projects and projects;
  • Develop and implement a results-based management system to ensure alignment with work plans, planning and management cycle.
  • Provide strategic program support and leadership to all the AUC Bank-financed projects and program including identification, preparation, appraisal and implementation;
  • Serve as Focal Point for all AUC Bank financed ongoing and pipeline projects and program, including participation in regional and country team meetings to review PCN, PAR, etc;
  • Coordinate and monitor the Bank’s special projects and initiatives; and
  • Perform any other duties as assigned by the President.

COMPETENCIES (Qualifications, Experience & Skills):

  • At least a Master’s degree in Economics, Politics, International Relations, Rural/Development Studies, Law, Management, or related social sciences and interdisciplinary studies;
  • An excellent understanding of contemporary debates in political economy, broadly understood, both in Africa and elsewhere, informed by both orthodox and heterodox socioeconomic and political and/or diplomatic theory;
  • Strong familiarity with the role of other development finance institutions in facilitating socioeconomic reform and addressing poverty reduction in developing countries;
  • Have a minimum of eight (8) years of relevant professional experience in addressing challenges in developing countries, preferably gained in regional, continental or international development agencies working on or in Africa or in public service, three (3) years of which should be at a managerial level;
  • Solid understanding of regional integration and the workings of supranational organizations, (knowledge and/or experience with the workings of the AU, African RECs, and other regional mechanisms would be a plus);
  • Strong planning and organizational skills, including a proven ability to think strategically, see the big picture without sacrificing the details, proven negotiation skills and team building skills, as well as a credible ability to influence and present ideas;
  • Capacity to connect, understand and influence stakeholders at all levels;
  • Demonstrated leadership experience and ability to handle the high-level demands of a complex, multinational, multicultural organization, including the ability to work under pressure and meet tight deadlines;
  • Strong capacity to analyze actions from the perspectives of stakeholders, and to translate strategic thinking into compelling action plans;
  • Demonstrated ability to take prudent business risks and make effective, timely and well-determined decisions;
  • Ability to plan and manage staff to achieve high-quality results and encourage innovation in an open team-based environment, inspiring trust and influencing, and resolving differences across organizational boundaries;
  • Impeccable oral and written communication skills in French or English, with a good working knowledge of the other language; and
  • Competence in the use of Bank standard software applications (Office suites, Enterprise Resource Planning; Collaboration Suites).
Valid Till
28 Dec, 2022


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