Job vacancy Finance Officer

MINIMUM QUALIFICATIONS:

EDUCATION/TRAINING

• MA, MSC, MBA/BA, BSc in Accounting, Finance or related discipline.

EXPERIENCE

• 4/6 years of relevant work experience.

TECHNICAL AND OTHER SKILLS

• Excellent computer application skills; familiarity with accounting software is required.
• Good interpersonal communication skill and ability to effectively liaise with government, vendors and service providers;
• Excellent knowledge of donors rules and regulations, local government tax regulations;
• Excellent planning, organizational, analytical and decision-making skills;
• Proficiency in English and Amharic languages is required; Proficiency in other local languages desirable
• Proven team building and management skills.

Founded in 2011, WEEMA International is a nonprofit organization working in Southwestern Ethiopia. WEEMA is licensed to operate in Ethiopia as a foreign charity. We partner with rural communities to provide safe water, quality education, economic opportunities, and lifesaving healthcare so the whole community—including the most marginalized—can thrive. We aim to serve as a model of community-led development, demonstrating the power of development by Ethiopians for Ethiopians.

 JOB SUMMARY:

 The Finance Officer is responsible for maintaining accurate and complete records in accordance with International Public Sector Accounting Standards (IPSAS), WEEMA Financial Policies and Procedures and local government requirements.  She/he supports the Head of Finance and Operations in developing and reviewing financial management policy and procedures of the organization. She/he supports annual and projects budget development. She/he is responsible to review financial documents, oversee data entry and support reports preparation and dissemination. She/he creates and maintains appropriate electronic and physical financial records and files. She/he is responsible to create and update the fixed asset register of WEEMA. She/he actively engages in new projects budget development and also monitors existing project/s budget. She/he also monitors the accuracy and completeness of field office finance reports. She/he supports development and dissemination of various financial reports to internal and external users.

SPECIFIC DUTIES AND RESPONSIBILITIES: 

Job Responsibility #1: Accounting Systems and Structures Design

• Supports the Head of Finance and Operations in designing and/or reviewing WEEMA’s financial management policies and procedures;
• Supports design and application of pertinent financial management templates;
• Creates and maintains fixed asset register of WEEMA;
• Supports and facilitates periodic and scheduled inventory at organization level.

 Job Responsibility #2: Financial Management and Accounting

• Review and verify financial documents (payments and receipts);
• Prepares organizational and project/program budgets in collaboration with the SMT and Programs team;
• Ensures that planned activities are carried out in line with the approved annual plan and budget;
• Verifies and ensures the required documentation and authorization is presented before effecting payments and encoding data into the system;
• Supports timely and quality data entry into prevailing accounting system (quick books experience is an advantage);
• Ensures that all unused official documents and vouchers of the organization are properly registered and are available in sufficient quantity;
• Ensures monthly payroll for all staff is prepared according to policies and procedures of WEEMA;
• Ensures the timely settlement of payroll tax, staff provident fund and other obligations;
• Assists field-office finance team to comply with financial management policies and procedures of WEEMA;
• Processes payments which involve ensuring all payments are adequately supported by appropriate documentation;
• Ensures that the necessary format and documentation is used before and after payment is effected;
• Ensures all suppliers invoices and bills are paid on a timely basis;  
• Ensures tax and other liabilities are paid out to the relevant authorities on time;
• Prepares journal entries for transfers, correction and adjustments;
• Reconciles bank statements with books of accounts on monthly basis and report accordingly;
• Make sure that all activities are done according to the agreement made with partners;
•  Follow up the financial transactions of field office;
•  Responsible for the reconciliation account payable and receivable

 Job Responsibility #3: Reporting and Documentation

• Prepare and share monthly/quarterly program budget utilization report segregated by project;
• Prepare and share Mid-term and Terminal financial reports as requested by project owners;
• Prepare and share budget against expenditure analysis report with program team and advise for corrective actions as appropriate;
• Supports the Head of Finance and Operations whilst preparing periodic and annual budget and report;
• Supports the Head of Finance and Operations in facilitating local audits;

 Job Responsibility #4: Policy, compliance and others

•  Adhere to the PSEAH Policy and Code of Conduct, and report all concerns of any suspected violation of these policies.

• Contribute to the realization of WEEMA’s Gender Strategy and inclusive culture, including doing one’s part to create a safe, equitable, and nondiscriminatory environment.

• Stick to WEEMA HR Manual, Child Protection Policy, Gender Strategy, Whistleblowing Policy, Safety and Security Policy and PSEAH Policy.

• Performs other duties as assigned by the Head of Finance and Operations.

DEPARTMENT:  Admin.

REPORTS TO: Head of Finance and Operations

Position: Middle Level

Mode of Employment: One-year contract with the possibility of extension